PRIVACY POLICY
The Polar Adventure Company Ltd. (the "Company", "we", "our", or "us") Privacy Policy sets out what information we collect, how we collect it, and what we do with it. Our Privacy Policy applies to you and your use of our website, other applications, platforms or channels, available now or created in the future, which are owned or operated by the Company and through which we make our products and services available (collectively, the “Sites”). In all your dealings with us you must ensure that others you represent are aware of the content of our Privacy Policy and consent to your acting on their behalf.
INFORMATION ABOUT YOU
YOUR INFORMATION
This refers to a combination of information such as your name, contact details, travel preferences and special needs/disabilities/dietary requirements that you supply us or is supplied to us, including your social preferences, interests and activities and any information about other persons you represent (such as those on your Reservation). Your information is collected when you request information from us, contact us (and vice versa), make a booking, use our Sites and any other engagement we or our business partners have with you.
We will update your information whenever we can to keep it current, accurate and complete.
OUR USE OF YOUR INFORMATION
(1) For the purpose of providing you with our services, including (if applicable) your flight, trip, security, incident/accident management or insurance, etc., we may disclose and process your information to third parties. In order for you to travel abroad, it may be mandatory (as required by government authorities at the point(s) of departure and/or destination) to disclose and process your information for immigration, border control, security and anti-terrorism purposes, or any other purposes which they determine appropriate. Some countries will only permit travel if you provide your advance passenger data (for example Caricom API and US secure flight data). These requirements may differ depending on your destination and you are advised to check. Even if not mandatory, we may exercise our discretion to assist where appropriate.
(2) We may collect, and disclose to others, the information you provide to us and our group companies and brands for business purposes and also third-party companies and our third-party service providers for the purposes set forth below in this Section 2. If you do provide us with your information, we will only share it for the purposes described at the point of collection. We will not sell, license, transmit or disclose this information outside of the Company for any other purpose unless (a) you expressly authorize us to do so, or; (b) it is necessary to allow our service providers or agents to provide services to you or; (c) it is disclosed to entities that perform marketing services on our behalf or to other entities with whom we have joint marketing agreements; (d) it is necessary in connection with a sale of all or substantially all of the assets of the Company or the merger of Company into another entity or any consolidation, share exchange, combination, reorganization, bankruptcy or like transaction in which the Company is not the survivor; (e) it is necessary in connection with other business purposes including, without limitation, administration, service, customer care, quality and improvement related activity, business management and operation, risk assessment/management, security, fraud and crime prevention/detection, monitoring, research and analysis, social media, reviews, advertising and marketing, loyalty programs, profiling customer purchasing preferences, activities and trends, dispute resolution/litigation, credit checking and debt collection, or; (f) otherwise as we are required or permitted by law.
If you do not agree to Our Use of Your Information above, we cannot engage/do business with you or accept your booking.
MARKETING MATERIAL
(1) Using your information, we may from time to time contact you with or make available to you (directly or indirectly) information on offers of goods and services, brochures, new products, forthcoming events or third-parties as set above (“Our Use of Your Information”). We will tailor the information you receive or see; this will enable us to make available to you more personalised and relevant communications. We may use innovative technologies and work with our third-party business partners to achieve this.
(2) We will assume you agree to email when you make an e-booking or provide us with your email in other situations such as in-store, competitions, promotions, prize draws and social media.
(3) If you do not wish to receive such information or would like to change your preferences, please refer to the “Your Rights” section of this Privacy Policy below.
YOUR RIGHTS
Upon request via postal mail, e-mail, or telephone, we will provide you a summary of your information retained by the Company. As allowed by law and consistent with our applicable business partner agreements, you may modify, correct, change, or request the Company to delete or update information that you have supplied to us through the Sites by contacting the Company via email to explore@polaradventure.com.To the extent available, you can amend your previous preference either: (i) directly on our website(s); (ii) by using our “unsubscribe email” available on every marketing email sent by the Company; (iii) by opting-out of personalised emails; or (iv) by referring to our literature containing instructions on how to opt-out of marketing communications. Once properly notified by you, we will take steps to stop using your information in this way.
FOREIGN CONTROLS
Our Sites are intended for and directed to consumers in the United States of America, and Canada. If you are visiting from the European Economic Area (“EEA”) or other regions or countries with laws governing data collection and use that may differ from U.S. or Canadian law, please note that you are transferring information about you to a country and jurisdiction that does not have the same data protection laws as the EEA, Canada, or the non-U.S. region or country from which you have transmitted your information. By providing us with your information you consent to: the transfer of information about you, including information to the U.S. and Canada; and the use and disclosure of information about you as described in this Privacy Policy.
USE OF TOOLS/"COOKIES" AND LINKS TO OTHER WEBSITES
If our contact and dealing with you is via our Sites, cookies may be used. To find out more about the types of cookies on our Sites, how we use cookies, to disable them or to change your preference and more, please see our Cookies Policy.By using our Sites, you consent to our use of cookies.
Our Sites may contain links to third party websites or micro-sites not controlled or owned by us. For example, reference sites or ancillary products and services sites or websites owned by our commercial partners. It is your responsibility to check the status of these sites before using them. Please read their applicable terms and conditions carefully.
CHILDREN UNDER 13
Our Sites are not directed to persons under the age of 13. We do not collect information from children under 13 other than as when necessary to comply with the law or for safety reasons. If you are under the age of 13, you must ask your parent or guardian to assist you in using our Sites. Furthermore, we may restrict entries to any contests, sweepstakes or promotions to entrants who are at least 18 years of age.
CALIFORNIA PRIVACY RIGHTS
This notification is required under California law. Under California law, California residents may opt-out of the Company disclosing personal information about them to third parties for their marketing purposes. If you are a California resident and do not want us to disclose your personal information to third parties for their marketing purposes, please contact us by using the details provided under the “Your Rights” section above. Pursuant to Section 1798.83 of the California Civil Code, residents of California have the right to request from a business, with whom the California resident has an established business relationship, certain information with respect to the types of information the business shares with third parties for direct marketing purposes by such third party and the identities of the third parties with whom the business has shared such information during the immediately preceding calendar year. To request a copy of such information, please contact us using the details provided under the “Your Rights” section above, and we will respond within 30 days as required by law.
SECURITY STATEMENT
No data transmissions over the Internet are completely secure. Consequently, we cannot ensure or warrant the security of any information you transmit to us over the Internet. You transmit such information at your own risk. Once we receive your transmission, we make reasonable efforts to ensure the security of our systems. We use reasonable efforts to protect your information from unauthorized access, disclosure, alteration, or destruction. However, this is not a guarantee that such information may not be accessed, disclosed, altered, or destroyed by breach or other unintended, unauthorized or criminal activity.
COOKIES POLICY
WHEN YOU VISIT OUR WEBSITE WE USE COOKIES.
We may change this Cookie Policy at any time - please check back frequently to review any updates.
Please take a look at the last modified date at the bottom of this page to see when this Cookie Policy was last revised. Any changes in this Cookie Policy will become effective when we make the revised Cookie Policy available on or through our Website.
WHAT WE USE COOKIES FOR
Collecting information: This means we can learn more about how you use our Website so we can improve our products and online experience.
Making our marketing relevant: We can show you relevant offers and promotions on our own Website and through our advertising networks.
TYPES OF COOKIES WE USE
Here are the types of cookies our Website uses and some more details about what they're used for:
ADVERTISING COOKIES:
These cookies remember what you have looked at on our Website and other websites, and may be combined with other information acquired from third parties. We may share this information with other organisations, such as advertisers.
Application Cookies: These cookies allow us to make sure you get the best possible experience on our Website. They're essential for you to be able to search and buy online with us.
ANALYTICAL COOKIES:
These cookies help us understand how our customers are using our Website, so we can make things better. Analytical cookies collect information about how you use the Website, for instance, which pages you go to most. The information allows us to see the overall patterns of usage on the Website, help us record any difficulties you have with the Website and show us whether our advertising is effective or not.
MARKETING COOKIES:
These cookies can be used by us and our partners to target your preferences. They allow us to interact with you once you've left our Website - by showing you adverts, for example - to help you find the holiday that's right for you.
Social Networking Tools: If you "like", "share" or use social tools on our Website provided by social networks such as Facebook, Instagram, and Twitter you may be sent cookies from these third party websites. As we do not control the use of these cookies, please check on the social network websites for their cookie policies and how you can manage them.
By using our Website, you agree to us using cookies as set out in this Cookies Policy.
WHAT ARE COOKIES?
Cookies are small text files placed on your computer by us or our partners. They let us identify the device you're using - but not you personally. This information is sent back to our systems as you move around our Website. Cookies are unique to the web browser you're using - so if you're using a desktop computer as well as a mobile, different data will be collected for each.
Cookies can be set by the owner of the website you're on. These are known as 1st Party Cookies. There are also 3rd Party Cookies that can be set by partner websites. Only the owner of the cookie can see the anonymous information it collects. You can choose to accept all cookies, reject 3rd Party Cookies or reject all cookies by changing your Internet browser settings. If you don't accept cookies, some features of our Website may not work.
For more information about targeting and advertising cookies and how you can opt out, visit:
- Network Advertising Initiative: http://www.networkadvertising.org/choices/
- Digital Advertising Alliance: http://www.aboutads.info/choices/
- European Interactive Digital Advertising Alliance: http://www.youronlinechoices.eu/
- http://www.youronlinechoices.com/uk/your-ad-choices
- http://www.allaboutcookies.org/manage-cookies/index.html
REFUSING COOKIES
You can change your browser settings to accept or refuse all cookies, choose which cookies you want or don't want, or ask to be notified when a cookie is set. Use the help feature in your browser to see how.
CHANGING YOUR MIND AFTER YOU'VE ACCEPTED OUR COOKIES
If you change your mind after you've accepted our cookies, you'll find an option within your Internet browser to clear cookies that have already been set. Use the help feature in your browser to see how. You'll then need to change your browser settings to refuse cookies in future.
MORE DETAILS ON HOW YOU CAN CONTROL COOKIES
You may refuse to accept cookies from our Website at any time by activating the setting on your browser which allows you to refuse cookies. Further information about the procedure to follow in order to disable cookies can be found on your Internet browser provider’s website via your help screen. You may wish to refer to http://www.allaboutcookies.org/manage-cookies/index.html for information on commonly used browsers.
CHANGES TO THIS POLICY
Any changes to this Policy will be either posted on our website and/or made available on request. In the event we materially change the way in which we use your information, we will provide you with at least 30 days’ notice and ask you to affirmatively accept the changes.
Privacy Policy: v1.2 October 2021
Privacy Policy
The Polar Adventure Company Ltd. (the "Company", "we", "our", or "us") Privacy Policy sets out what information we collect, how we collect it, and what we do with it. Our Privacy Policy applies to you and your use of our website, other applications, platforms or channels, available now or created in the future, which are owned or operated by the Company and through which we make our products and services available (collectively, the “Sites”). In all your dealings with us you must ensure that others you represent are aware of the content of our Privacy Policy and consent to your acting on their behalf.
INFORMATION ABOUT YOU
Your Information
This refers to a combination of information such as your name, contact details, travel preferences and special needs/disabilities/dietary requirements that you supply us or is supplied to us, including your social preferences, interests and activities and any information about other persons you represent (such as those on your Reservation). Your information is collected when you request information from us, contact us (and vice versa), make a booking, use our Sites and any other engagement we or our business partners have with you.
We will update your information whenever we can to keep it current, accurate and complete.
Our Use of Your Information
(1) For the purpose of providing you with our services, including (if applicable) your flight, trip, security, incident/accident management or insurance, etc., we may disclose and process your information to third parties. In order for you to travel abroad, it may be mandatory (as required by government authorities at the point(s) of departure and/or destination) to disclose and process your information for immigration, border control, security and anti-terrorism purposes, or any other purposes which they determine appropriate. Some countries will only permit travel if you provide your advance passenger data (for example Caricom API and US secure flight data). These requirements may differ depending on your destination and you are advised to check. Even if not mandatory, we may exercise our discretion to assist where appropriate.
(2) We may collect, and disclose to others, the information you provide to us and our group companies and brands for business purposes and also third-party companies and our third-party service providers for the purposes set forth below in this Section 2. If you do provide us with your information, we will only share it for the purposes described at the point of collection. We will not sell, license, transmit or disclose this information outside of the Company for any other purpose unless (a) you expressly authorize us to do so, or; (b) it is necessary to allow our service providers or agents to provide services to you or; (c) it is disclosed to entities that perform marketing services on our behalf or to other entities with whom we have joint marketing agreements; (d) it is necessary in connection with a sale of all or substantially all of the assets of the Company or the merger of Company into another entity or any consolidation, share exchange, combination, reorganization, bankruptcy or like transaction in which the Company is not the survivor; (e) it is necessary in connection with other business purposes including, without limitation, administration, service, customer care, quality and improvement related activity, business management and operation, risk assessment/management, security, fraud and crime prevention/detection, monitoring, research and analysis, social media, reviews, advertising and marketing, loyalty programs, profiling customer purchasing preferences, activities and trends, dispute resolution/litigation, credit checking and debt collection, or; (f) otherwise as we are required or permitted by law.
If you do not agree to Our Use of Your Information above, we cannot engage/do business with you or accept your booking.
Marketing Material
(1) Using your information, we may from time to time contact you with or make available to you (directly or indirectly) information on offers of goods and services, brochures, new products, forthcoming events or third-parties as set above (“Our Use of Your Information”). We will tailor the information you receive or see; this will enable us to make available to you more personalised and relevant communications. We may use innovative technologies and work with our third-party business partners to achieve this.
(2) We will assume you agree to email when you make an e-booking or provide us with your email in other situations such as in-store, competitions, promotions, prize draws and social media.
(3) If you do not wish to receive such information or would like to change your preferences, please refer to the “Your Rights” section of this Privacy Policy below.
Your Rights
Upon request via postal mail, e-mail, or telephone, we will provide you a summary of your information retained by the Company. As allowed by law and consistent with our applicable business partner agreements, you may modify, correct, change, or request the Company to delete or update information that you have supplied to us through the Sites by contacting the Company via email to explore@polaradventure.com.To the extent available, you can amend your previous preference either: (i) directly on our website(s); (ii) by using our “unsubscribe email” available on every marketing email sent by the Company; (iii) by opting-out of personalised emails; or (iv) by referring to our literature containing instructions on how to opt-out of marketing communications. Once properly notified by you, we will take steps to stop using your information in this way.
Foreign Controls
Our Sites are intended for and directed to consumers in the United States of America, and Canada. If you are visiting from the European Economic Area (“EEA”) or other regions or countries with laws governing data collection and use that may differ from U.S. or Canadian law, please note that you are transferring information about you to a country and jurisdiction that does not have the same data protection laws as the EEA, Canada, or the non-U.S. region or country from which you have transmitted your information. By providing us with your information you consent to: the transfer of information about you, including information to the U.S. and Canada; and the use and disclosure of information about you as described in this Privacy Policy.
USE OF TOOLS/"Cookies" and Links to Other Websites
If our contact and dealing with you is via our Sites, cookies may be used. To find out more about the types of cookies on our Sites, how we use cookies, to disable them or to change your preference and more, please see our Cookies Policy.By using our Sites, you consent to our use of cookies.
Our Sites may contain links to third party websites or micro-sites not controlled or owned by us. For example, reference sites or ancillary products and services sites or websites owned by our commercial partners. It is your responsibility to check the status of these sites before using them. Please read their applicable terms and conditions carefully.
CHILDREN UNDER 13
Our Sites are not directed to persons under the age of 13. We do not collect information from children under 13 other than as when necessary to comply with the law or for safety reasons. If you are under the age of 13, you must ask your parent or guardian to assist you in using our Sites. Furthermore, we may restrict entries to any contests, sweepstakes or promotions to entrants who are at least 18 years of age.
CALIFORNIA PRIVACY RIGHTS
This notification is required under California law. Under California law, California residents may opt-out of the Company disclosing personal information about them to third parties for their marketing purposes. If you are a California resident and do not want us to disclose your personal information to third parties for their marketing purposes, please contact us by using the details provided under the “Your Rights” section above. Pursuant to Section 1798.83 of the California Civil Code, residents of California have the right to request from a business, with whom the California resident has an established business relationship, certain information with respect to the types of information the business shares with third parties for direct marketing purposes by such third party and the identities of the third parties with whom the business has shared such information during the immediately preceding calendar year. To request a copy of such information, please contact us using the details provided under the “Your Rights” section above, and we will respond within 30 days as required by law.
Security Statement
No data transmissions over the Internet are completely secure. Consequently, we cannot ensure or warrant the security of any information you transmit to us over the Internet. You transmit such information at your own risk. Once we receive your transmission, we make reasonable efforts to ensure the security of our systems. We use reasonable efforts to protect your information from unauthorized access, disclosure, alteration, or destruction. However, this is not a guarantee that such information may not be accessed, disclosed, altered, or destroyed by breach or other unintended, unauthorized or criminal activity.
Cookies Policy
When you visit our Website we use cookies.
We may change this Cookie Policy at any time - please check back frequently to review any updates.
Please take a look at the last modified date at the bottom of this page to see when this Cookie Policy was last revised. Any changes in this Cookie Policy will become effective when we make the revised Cookie Policy available on or through our Website.
What we use Cookies for
Collecting information: This means we can learn more about how you use our Website so we can improve our products and online experience.
Making our marketing relevant: We can show you relevant offers and promotions on our own Website and through our advertising networks.
Types of Cookies we use
Here are the types of cookies our Website uses and some more details about what they're used for:
Advertising Cookies:
These cookies remember what you have looked at on our Website and other websites, and may be combined with other information acquired from third parties. We may share this information with other organisations, such as advertisers.
Application Cookies: These cookies allow us to make sure you get the best possible experience on our Website. They're essential for you to be able to search and buy online with us.
Analytical Cookies:
These cookies help us understand how our customers are using our Website, so we can make things better. Analytical cookies collect information about how you use the Website, for instance, which pages you go to most. The information allows us to see the overall patterns of usage on the Website, help us record any difficulties you have with the Website and show us whether our advertising is effective or not.
Marketing Cookies:
These cookies can be used by us and our partners to target your preferences. They allow us to interact with you once you've left our Website - by showing you adverts, for example - to help you find the holiday that's right for you.
Social Networking Tools: If you "like", "share" or use social tools on our Website provided by social networks such as Facebook, Instagram, and Twitter you may be sent cookies from these third party websites. As we do not control the use of these cookies, please check on the social network websites for their cookie policies and how you can manage them.
By using our Website, you agree to us using cookies as set out in this Cookies Policy.
What are Cookies?
Cookies are small text files placed on your computer by us or our partners. They let us identify the device you're using - but not you personally. This information is sent back to our systems as you move around our Website. Cookies are unique to the web browser you're using - so if you're using a desktop computer as well as a mobile, different data will be collected for each.
Cookies can be set by the owner of the website you're on. These are known as 1st Party Cookies. There are also 3rd Party Cookies that can be set by partner websites. Only the owner of the cookie can see the anonymous information it collects. You can choose to accept all cookies, reject 3rd Party Cookies or reject all cookies by changing your Internet browser settings. If you don't accept cookies, some features of our Website may not work.
For more information about targeting and advertising cookies and how you can opt out, visit:
- Network Advertising Initiative: http://www.networkadvertising.org/choices/
- Digital Advertising Alliance: http://www.aboutads.info/choices/
- European Interactive Digital Advertising Alliance: http://www.youronlinechoices.eu/
- http://www.youronlinechoices.com/uk/your-ad-choices
- http://www.allaboutcookies.org/manage-cookies/index.html
Refusing cookies
You can change your browser settings to accept or refuse all cookies, choose which cookies you want or don't want, or ask to be notified when a cookie is set. Use the help feature in your browser to see how.
Changing your mind after you've accepted our cookies
If you change your mind after you've accepted our cookies, you'll find an option within your Internet browser to clear cookies that have already been set. Use the help feature in your browser to see how. You'll then need to change your browser settings to refuse cookies in future.
More details on how you can control cookies
You may refuse to accept cookies from our Website at any time by activating the setting on your browser which allows you to refuse cookies. Further information about the procedure to follow in order to disable cookies can be found on your Internet browser provider’s website via your help screen. You may wish to refer to http://www.allaboutcookies.org/manage-cookies/index.html for information on commonly used browsers.
Changes to this Policy
Any changes to this Policy will be either posted on our website and/or made available on request. In the event we materially change the way in which we use your information, we will provide you with at least 30 days’ notice and ask you to affirmatively accept the changes.
Privacy Policy: v1.2 October 2021
